Conference venue:

The conference will be held at the Law Building, Level 1, of the University of Melbourne which is located at the University Square, Pelham St, see the map. A photo of the building is provided here. A floor plan with locations of oral sessions and posters is provided here.

Audio and visual equipment for oral sessions:

A laptop  will  be available for  presenters to upload their slides in PowerPoint or Pdf format. Alternatively,  presenters  may bring their own laptop  and  plug  into the  AV equipment.

Poster boards:

Poster boards will be of dimensions 2m horizontal by 1.2 m vertical. See attached photo. It is recommend that presenters prepare an A0 sized poster in landscape format. The floor plan with location of poster boards is given here. Poster board allocations will be provided at the registration desk.

Opening Ceremony:

Opening Ceremony will be held from 6pm to 8pm on the 9th November 2011 (Wednesday) at bar Tsubu at the back of Building 1888 at the University of Melbourne. The map is given here.

Conference Dinner:

Conference dinner will be held
6:45 – 10:45pm, November 10
Matteos
533 Brunswick St

For directions and instructions on public transport, see here.

To help delegates reach the dinner venue, a two hour Metcard for use on all public transport will provided for all delegates. This allows transport on all buses, trams and trains within Zone 1. If used after 6pm it is valid until 3 am the following day.

Closing Ceremony:

The closing ceremony will be held from 5:30 to 7:30 at the Graduate House, see the map.

Lunches & coffee:

Lunch and coffee will be provided on both days during appropriate breaks or in parallel with poster sessions. The location of coffee/lunch tables is given here.

Final Paper submission instructions (deadline 24 August 2011):

Step 1: Please fill in the Transfer of Copyrights Form with your details and sign it.

Step 2: Please prepare your paper using the IEEE style files provided below. Contributed Papers have a 6 page limit and Industrial Abstracts have a 2 page limit. If the authors would like to have extra pages published (up to 8 pages for contributed papers and up to 4 pages for Industrial Abstracts), they can make an extra payment of $100 per page. The payment can be made here.

Step 3: Each paper should have at least one full registration paid for before the paper can be uploaded. If all authors of the paper are students, then a student registration would be accepted. Please pay for your registration here. You will need to save a receipt of your registration.

Step 4: Please email the following to Ying Tan ([email protected]):

- Signed Transfer of Copyrights Form

- Receipt for your registration

- Receipt for any over-length pages

Step 5: Please allow one day for processing. Once we have processed your information, we will enable you to upload the final version of your paper at the Papercept website. Before the upload, please test your pdf file to ensure that it complies with the IEEE format. The program for file testing is available at the Papercept website.

If you have any questions or problems with your final paper upload, please contact Ying Tan ([email protected]).

 

Best Student Paper Award:

This award will be presented to a student whose paper is selected by a committee chaired by Prof. Ian Petersen and consisting of Prof. Matt James and A/Prof. Valeri Ugrinovski. The award consists of a certificate and a check for AUD $500. Runner ups will be awarded a certificate only.

Eligibility: the accepted papers on which a postgraduate/undergraduate student is the first named author are eligible for the award. In particular, the first author should be enrolled as a postgraduate/undergraduate student on the date of the conference submission deadline. The student's supervisor should write a nomination letter confirming the student eligibility and outlining the reasons for nomination; the letter (emails are accepted) should be sent to the conference secretary Ying Tan before 15 August 2011.

PRESENTATIONS:

There will be three types of presentations: plenary lectures, oral presentations and poster presentations. Please check Technical Program on this website later in August to check the type of your presentation.

Plenary lectures: are by invitation only. There will be two plenary lectures of one hour duration.

Oral presentations: will be selected from all submitted papers (both regular and industrial abstracts) by the Chair of the Technical Committee and on the recommendation from the Members of the Technical Committee.

Poster presentations: will be selected from all submitted papers (both regular and industrial abstracts) by the Chair of the Technical Committee and on the recommendation from the Members of the Technical Committee.

PAPERS:

There are two types of papers. Regular submissions and industrial abstracts. Details for each category are provided below.

Regular papers: Initial submission of up to 8 pages and final draft up to 6 pages. Regular papers are to be included in the proceedings. Members of the technical committee will act as associate editors and at least two reviews will be collected before a publication recommendation is submitted. The chair of the technical committee will act as editor and consider the recommendation to make final publication decisions.

Industrial abstracts: Initial submission of up to 2 pages. These papers will NOT be included in the proceedings. There are two members at the technical committee from industry with strong scientific background that will handle the review process for these papers in role of associate editors. The review process is essentially the same as for the regular papers except that the abstracts will not be published in the proceedings.

Proceedings will appear on the online repository of the Institutions of Engineers, Australia and the IEEE Xplore.

Latex templates can be found here.

Word templates can be found here.

PDFEXPRESS PLUS Service

IEEE PDF eXpress PLUS is a service available for free to all IEEE conferences. This comprehensive online tool helps IEEE conference authors to create PDFs that meet the current IEEE Xplore requirements, from source files formatted with Microsoft Word, WordPerfect, Rich Text Format, and others. The authors should follow the instructions provided here.